Hhs Records Management Training Answers
14 community-sourced questions and answers. Free — no login.
Which of the following statements are accurate with regard to records versus non-records?
a record may be anything created or received in the course of agency business personal papers must be clearly desiganted as personal papers and kept separate from agency's records
Privacy Act
This act dictates that personally identifiable information in any type of record, whether administrative or program, is protected Notices to the public must be given when a record containing personally identifiable information is created. Personally identifiable information contained in a system of records is protected and notice must be given when such a record is created Personally identifiable information in any type of record, whether administrative or program, is protected.
Freedom of Information Act
This act allows for the full or partial disclosure of previously unreleased information and documents controlled by the United States government This act outlines the mandatory disclosure procedures and grants nine exemptions to the statute. Agency records, which may contain personally identifiable information, is subject to disclosure.
Identify the lifecycle of records
Creation = Records made or received by an office Maintenance/Use = The storage, retrieval, and handling of record Disposition = Final action taken regarding records
The Federal Records Act (FRA) requires every agency to
Delegate a records officer Conduct records training Establish a Records Management Program Schedule records
You are a COTR and a contract assigned to you has closed. Which of following would be appropriate actions you might take regarding the disposition of the contract file?
Destroy after the Contracting Officer closes out the contract Destroy upon termination or completion of the contract
You have been given an assignment to determine the disposition for routine procurement files. Where do you find this disposition?
General Records Schedule
You have been given an assignment to determine the disposition for criminal investigation case file. Where do you find this disposition?
Agency-specific schedule
You have discovered a large volume of paper records that are no longer needed for business purposes, but after checking the records schedule, you know that they are not eligible fore destruction. To save office space, you can move the records to
Federal Records Center
How would you define a records schedule?
the official policy for records and information retention and disposal
Which of the following would be considered non-records?
email from your spouse to pick up milk on the way home Washington D.C. yellow pages
You have been given an assignment to determine the disposition for official personnel files. Where do you find this disposition?
General Records Schedule
You have been given an assignment to determine the disposition for General Counsel Program Record. Where do you find this disposition?
Agency-specific schedule
Which of the following statements best defines the responsiblitiyes of DHS emplyees for records management
All DHS Employees and contractors, regardless of their position, are responsible for records management DHS employees are responsible for maintaining records in an efficient manner so that they are available when needed.
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