Afman 65 114

use the least costly room accommodations & be authorized/approved IAW JTR par.3660-C

to satisfy mission requirements as determined by the Authorizing/Order-Issuing Official (AO) following DoD and Air Force transportation and travel policies.

be issued a ticket and provided a seat on all conveyances.

Commercial Air Transportation Quality and Safety Review Program, requires the DoD to procure commercial air transportation services from air carriers approved by the DoD Commercial Airlift Review Board (CARB),

be routed through the TO prior to commercial carrier consideration to ensure USTRANSCOM seats are fully utilized.

place all unsupported GATES travel requests on hold and wait for AMC to provide the non-availability statement/message

use U.S. flag carriers for travel funded by the U.S. government. The use of foreign flag carriers is prohibited when U.S. carriers are available

show the U.S. flag carrier as the ticket issuing authority, and is not considered a foreign carrier

be provided to the traveler and Authorizing/Order Issuing Official (AO) advising that only foreign carriers are available for the requested travel segment(s).

provide documentation explaining why a U.S. flag carrier cannot be used, be provided to the traveler and endorsed by the AO and include the name of the traveler, foreign-flag ship(s) or air carrier(s) used, flight identification number(s), origin, destination and enroute points, date(s), justification, and authorizing/approving official's title, organization and signature.

annotate the travel order reflecting U.S. flag carrier is not available to satisfy mission requirements and that a foreign flag carrier was authorized/approved for use

use this program when a City Pair exists between the origin and destination listed in the official travel order

arrange commercial transportation, rental cars (if authorized), and government and commercial lodging through the TMC when it is available (physically, telephonically, and electronically).

the TMC receives approval from the AO and no earlier than three government business days for CONUS, and five government business days for OCONUS prior to travel.

obtain business class travel approval from a person senior to the traveler in their chain of command

be made to obtain authorization prior to traveling and still obtain "after- the-fact" written approval at the earliest possible time

retain a file copy of the approved package for a period of 6 years and 3 months for audit purposes

be submitted to the TO by the traveler through his/her unit commander to the Wing/Center Commander following the chain of command and kept on file for two years

be submitted from the traveler through his/her unit commander to the Wing/Center Commander to which the traveler reports

in each instance include an advance documented determination by the DoD sponsor of the proposed spouse traveler that, in his or her judgment, the spouse's presence would further the interest of DoD, the Air Force or the particular command

be limited to DoD personnel (military and civilian) and be minimized to avoid costly handling and administrative fees, and prompt payment act penalties

be obtained under the same terms as those offered to the general public and be at no cost to the government

ensure their clothing is neat, clean, and appropriate for the mode of travel and destination.

follow normal point-to-point routing and route passengers using Patriot Express (if identified in the TMC PWS) and City Pair fares, when available

be limited to the cost of normal direct point-to-point routing for official travel

submit circuitous travel request -NLT 120 days before their DEROS.

not be used to relocate dependents overseas when the sponsor is assigned to a restricted, remote or isolated area. Note: This does not apply to designated-location moves

ensure approval is annotated in PCS order (including ERD, IPCOT and deferred COT) prior to traveling

obtain reservations from the AMC Passenger Operations Center by GATES or via telephone for international travel when available

route travelers using the GSA Airline City Pair Program fares (when available) or the policy constructed fare over the normally traveled route between the closest international airport serving the old or new PDS, the official TDY location, or the designated privately owned vehicle (POV) port or vehicle processing center (VPC)

initiate a DD Form 1131, Cash Collection Voucher or DD Form 139, Pay Adjustment Authorization

be approved by the orders issuing official/AO and annotated in the traveler's orders and pay the excess baggage charges directly to the servicing airline at the time of flight check-in and claim reimbursement on the travel voucher. The preferred payment for excess baggage is the GTCC

be certified and shipped as freight from military installations

route passengers using the best value that meets mission requirements within established guidelines, local written policies and business rules which may include, but not limited to, authorized/establish commuting radius

have a" Deviation or Leave In-Conjunction with Official Travel" memorandum endorsed by the ITO/TMC specifying the governments authorized baseline travel cost

ensure all travel orders contain a 15-digit Customer Identification Code (CIC)

initiate travel request by completing a DD Form 2768, Military Air Passenger/Cargo Request

clearly demonstrate hardship circumstances for the uniformed service member and/or dependents.

turn in any form of compensatory payment they receive from carriers to the finance office with their travel voucher and turn in any unused tickets to ITO/TMC at their permanent duty station

Air

specify where authorized travel may originate and list all official travel segments and ensure maximum utilization of Patriot Express airlift for transoceanic travel

schedule all official travel through the ITO/TMC to ensure appropriate routing and reimbursement and establish and publish local procedures for obtaining LICWO travel services based on their TMC contract and the method used for travel arrangements and ticketing

be annotated in the member's PCS order and have at least 12 months remaining on his/her DEROS upon arrival of the dependents.

comply with the carrier regulations, ensure all general entry and health requirements are met prior to pet shipment and The combined weight of pet and container up to 150 pounds must be charged as excess checked baggage

obtain official travel orders from their servicing personnel office stating authorized travel locations and/or reimbursement allowance and arrange their travel through the ITO/TMC

follow the order of precedence for air travel and NAF contractors may not travel on ITAs, and cannot use GSA Airline City Pairs fares

issue policy and guidance on whether GTRs will be managed at commands or locally at TOs and be made to eliminate use of the GTR (SF Form 1169) to the maximum extent possible

retain a copy of orders for CBA and either a copy of the ticket, passenger name record (PNR), or AF Form 529, Request for Air Carrier Services, for each CBA transaction processed, justification for non-use of GSA Airline City Pair Program fares, Patriot Express missions impact statements,

be grouped and filed together for reconciliation purposes and forwarded as determined by the supporting FSO and DFAS Field Site

maintain control (until exhausted) of Government Transportation Request (GTR, (SF 1169), Meal Tickets, Passenger Warrants such as blank GTRs (SF 1169), meal tickets, and Passenger Warrants (formerly MTWs) are examples of accountable forms

Document receipt for unused tickets, File the receipt per local procedures for receipt of unused tickets, Send the receipt, voided unused ticket(s) and other pertinent documentation to the issuing TOs/TMC for proper disposition

immediately notify, in writing, their local publication distribution office (PDO), and their appropriate finance office

issue orders containing appropriations cited by the Headquarters, Air Force Personnel Center (AFPC) and sign a certificate (in triplicate) stating that they agree to pay the cost involved or authorize collection from their pay, give the original certificate to the member, forward a copy to servicing FSO, and place a copy in the file with the travel documents

follow-up on unprocessed ticket refunds beyond 45 days

be completed and certified by the ITO within 10 workings days after receipt

makes official travel arrangements and provides reservations and ticketing for all uniformed service members, DoD civilian employees, their family members and non-DoD personnel when travel orders authorize travel and transportation.

is used as the method of payment/reimbursement for airline, rail and bus tickets when a traveler has not been issued an IBA/GTCC and meets the exemptions

a joint responsibility of the traveler, authorizing/approving official, TO, TMC and FSO

Defense Transportation Regulation, Part I, Passenger Movement

Operational Support Airlift (OSA)

DoD Commercial Air Transportation Quality and Safety Review Program

Use of General Services Administration (GSA) Contracts for Air Passenger Transportation Services (GSA Airline City Pair Program) for Attendance at Inactive Duty Training (IDT) Assemblies

Distribution and Traffic Management

Temporary Duty/Special Orders,

Travel-Procedures for Financial Management Flights, Finance Offices-Reserve Components, Air Force Installation and Mission Support Center - Finance Component

Public Voucher for Transportation Charges

U.S. Government Transportation Request (Accountable Form)

Redemption of Unused Tickets

Pay Adjustment Authorization

Receipt for Unused Transportation Request and/or Tickets, Including Unused Meal Tickets

Cash Collection Voucher

Military Air Passenger/Cargo Request

Government Transportation Request and Meal Ticket/Register

Passenger Reservation Request

Recommendation for Change of Publication

official travel may be performed within or in the vicinity of a permanent duty station (PDS); to or from the actual residence; to, from, or between PDS; and to, from, at, and between temporary duty (TDY) locations

decisions regarding the temporary non-use or permanent suspension of an air carrier in the DoD Air Transportation Program. The listing is updated/released quarterly via message

For all international/OCONUS travel, TO/TMC must utilize United States Transportation Command's (USTRANSCOM) contracted airlift (e.g., Patriot Express (PE) channel airlift) unless there is a documented negative critical mission impact

the service can be provided at a lower cost by a commercial air carrier, commercial air service is preferred by or is more convenient for the traveler

Academic enrollment or completion for school-age dependents, Active role at a change of command or assumption of command, Morale and quality of life of the Airman is affected if flying on the PE, Member, dependents and/or pets cannot be accommodated on the same PE

place the traveler's request "on hold" in GATES as validation that AMC-PE seats were not available, then wait (usually 24 hours, or notified by AMC in advance of the timeframe for receipt of the non-availability) for the non-availability message to become available. In instances when the TO cannot wait beyond 36-72 hours for the non-availability message, a written justification must be included in the record explaining the rationale for scheduling commercial.

is an aviation business arrangement where two or more airlines share the same flight. A seat can be purchased on one airline but is actually operated by a cooperating airline under a different flight number or code. Any tickets issued under a code share agreement must show the U.S. flag carrier as the ticket issuing authority, and is not considered a foreign carrier

Uniformed service members and DoD employees on official travel are mandatory users of the GSA Airline CPP. There are two types of GSA City Pair fares, non-restricted City Pair fares (YCA) and capacity-controlled City Pair fares (CA) which are less expensive than YCA fares, and must be used if available and meet the travelers' mission. The TO must use this program when a City Pair exists between the origin and destination listed in the official travel order. This program is mandatory for group travel of two to nine passengers

the rules in the Federal Acquisition Regulations (FAR) and are not government employees and are therefore not eligible, under any circumstances, to use GSA City Pair airfares, or any travel-related item restricted to government employees.

The TMC is a civilian operated business under contract with the DoD that provides transportation and travel services for uniformed service members, DoD employees and authorized dependents. Use of the TMC for official travel is mandatory when it is available. shall not issue tickets to the traveler without a valid travel order/authorization or written approval from TO/AO. Travelers must arrange commercial transportation, rental cars (if authorized), and government and commercial lodging through the TMC. Ticketing must not occur until the TMC receives approval from the AO and no earlier than three government business days for CONUS, and five government business days for OCONUS prior to travel

DoD policy requires the use of least expensive coach class transportation accommodations for all official travel. PCT upgrades are permitted without approval when there is no cost to the Government. Blanket authorization/approval of PCT and self-approval of PCT is not permitted

Economy plus/coach elite seating service may vary from airline to airline, but it is considered economy/coach cabin and is not other than economy/coach travel, and only requires the authorizing/order-issuing official approval

Self-approval of PCT for first or business class is prohibited. MAJCOM/CC must obtain business class travel approval from a person senior to the traveler in their chain of command.

Every effort must be made to obtain authorization prior to traveling. However, in cases where extenuating or emergency circumstances make advanced authorization impossible, the traveler must seek "after-the-fact" written approval within five business days.

'Exceptional circumstances' may include travel on an extremely demanding schedule, the requirement to work enroute to the TDY location, or the need to be prepared to perform official duties and properly represent the Air Force or U.S. Government immediately upon arrival. the flight length alone is insufficient justification to authorize or approve business-class travel

Spouse travel is highly visible and subject to close scrutiny. Prior to approval, it requires a thorough judicious review at each level of command. As a rule, generally, family members may not travel at government expense with a DoD sponsor on official business (TDY).

requires use of the GTCC as the method of payment/reimbursement for official travel expenses. The requirement for mandatory use of the travel card applies to uniformed service members, DoD civilian personnel, and members of the Air Force Reserve and Air National Guard while in federal service. Use of the GTCC is the mandatory method of payment/reimbursement for all official government travel

Government travelers on official business at government expense who are members of a frequent flyer program may retain for personal use any points or miles, upgrades, or access to carrier clubs or facilities accrued through official travel. The promotional material must be obtained under the same terms as those offered to the general public, and must be at no cost to the government

when departing or arriving at commercial airports in the continental United States, any authorized combination of uniform, except the flight duty uniform, may be worn. When departing from and arriving at a military airfield via United States government aircraft or contracted United States government commercial flights, any authorized combination of the uniform is appropriate

The members' travel authorization establishes the official travel points. Official travel arrangements must follow normal point-to-point routing. The priority order of precedence must be followed to the maximum extent possible. It is mandatory policy that all employees/members use an available Defense Travel Management Office (DTMO), contracted TMC, or a GSA contracted TMC for all official transportation requirements

Circuitous/indirect travel is PCS travel to, from or between OCONUS points over an indirect or circuitous route due to personal convenience and therefore all additional costs are at the traveler's personal expense, unless identified as official in the orders. When circuitous travel is desired, members must ensure approval is annotated in the PCS order

Dual commitment transportation involves making official travel arrangements using more than one source simultaneously (commercial and MILAIR). This practice may result in duplicate accommodations and therefore should be avoided at all times to prevent waste of government resources

The Air Force defines group travel as 10 or more members traveling together with the same dates and times to the same destination. Travel of 10 or more members falls under the AMC Military Air Transportation Agreement (MATA) and is a non- mandatory user of the GSA Airline City Pair Program. Group travelers must not book individual reservations in order to by-pass group booking procedures is in violation of airline tariffs, and is not acceptable under any circumstances.

(2-9) members traveling as a group, falls under the GSA Airline City Pair Program contract and is a mandatory user of the GSA Airline City Pair Program. The primary mode of travel for training accessions traveling to Technical Training Schools (initial skills training) in groups of 10 or more within a 650-mile radius is chartered bus

The official travel orders establish the official travel points. To arrange routes and reservations, the TO/TMC routes the traveler. The members (TDY or PCS) desiring to deviate from the official route between the losing and gaining duty stations must be informed that this constitutes circuitous travel. All unapproved deviations/circuitous travel is the traveler's financial responsibility. For booking AMC/PE flights, TOs must obtain a minimum 10-day travel window is required for all PCS travelers; a 20-day window is requested for members traveling with pets. A rest stop must not exceed 24 hours

To establish a uniform allowance for official travel cost comparisons, use the priority order of precedence for passenger airlift. The primary method for determining official travel costs are AMC fares, GSA Airline City Pair program fares or other government fares when available. When a CBA is used and a member's travel request exceeds the authorized government cost, TO/TMC must initiate a DD Form 1131, Cash Collection Voucher or DD Form 139, Pay Adjustment Authorization

is an oceangoing car ferry service for transporting passengers, baggage, vehicles, and pets between the states of Washington and Alaska. Reservations may be arranged by the local TO/TMC, or by contacting AMHS. pet shipments not included

Invitational travel is official travel primarily involving non-governmental personnel, including spouses and other family members as stated.

DoD personnel whose travel is funded by Foreign Military Sales (FMS) case money provided by a foreign government are bound by the normal routing for DoD travelers, unless otherwise stated in the U.S. Government, Letter of Offer and Agreement. FMS travel that is not funded by the U.S. Government is eligible for GSA Airline City Pair Program fares when the traveler is a DoD uniformed service member or a DoD civilian. Contractors may not use City Pair fares

is the free checkable baggage authorized for movement with a traveler as part of their transportation ticket. Most Airlines no longer offer free checked baggage, therefore, official travelers should be prepared to pay the charge at check in and file for reimbursement on the travel voucher

generally prohibit travelers from carrying operable weapons in the passenger compartment of civil aircraft during peacetime. Individual airlines may grant exceptions to their regulations when a traveler requires a weapon for official duties during flight.

permits carriers to allow DoD travelers to carry weapons in passenger compartments when the entire civil aircraft is chartered or contracted for the military services during contingency operations or for training exercises.

Passengers should not be routed to an airport farther away from origin or destination airports based solely on a lower airfare. When arranging transportation, the TO/TMC must route passengers using the best value that meets mission requirements within established guidelines, local written policies and business rules which may include, but not limited to, authorized/establish commuting radius

When no PE mission is available, the member is entitled to commercial air transportation from the closest international airport from the member's current PDS to the member's new PDS. Passengers will be routed using GSA City Pair Airfares when available, or the Policy Constructed commercial Airfares over the normally traveled route.

For travel to Pacific Air Force (PACAF) installations, use Seattle International Airport. For travel from United States Air Forces in Europe (USAFE) and United States Central Command (USCENTCOM) installations, use Baltimore-Washington International Airport

Patriot Express is an AMC-contracted commercial air service and is not considered MILAIR. MILAIR travel, often provided by Operational Support Airlift (OSA), is a premium mode involving high cost and limited resources. MILAIR is used for high-priority missions and movement of passengers and cargo to meet mission sensitive requirements. MILAIR should not be used when commercial air, including AMC-contracted (Patriot Express) service, is able to meet the traveler's departure and/or arrival requirements within a 24-hour period

ITO/TMC must ensure all travel orders received from the travelers contain a Customer Identification Code (CIC). The 15-digit CIC is required for travel on AMC owned or controlled aircraft (e.g. Patriot Express) for AMC's billing purposes

Common User Airlift may support OSA group travel requirements (e.g., CAPSTONE, TOPS IN BLUE, and CIVIC LEADER PROGRAMS) and other validated OSA missions. The Air Force supports such missions and other travel requirements as Special Assignment Airlift Missions (SAAM).

Extension requests beyond established travel allowance expirations must clearly demonstrate hardship circumstances for the uniformed service member and/or dependents. A written justification along with supporting documentation (i.e., proof of home of record, place of entry, medical, educational, training, spousal employment, housing, etc.) is required. The Air Force Form 2473, Home of Selection Travel and Transportation Entitlements worksheet is required prior to retirement. Forward extension requests to the Personal Property Activity (PPA)

Civilian employees who are eligible for Renewal Agreement Travel (RAT) must obtain official travel orders from their servicing personnel office stating authorized travel locations and/or reimbursement allowance. Multiple alternate points are not authorized. Employees must arrange their travel through the TO/TMC

Eligible members and their dependents are authorized travel and transportation for this funded leave, at government expense, between COT or IPCOT. Air Force members and their families may travel to their Home of Record, or to any other point not to exceed the cost of travel to the Home of Record. Since this is government-funded travel, use of GSA City Pair fares is authorized.The traveler may not use a cruise or tour packages as a substitute

When eligible members, employees and authorized dependents permanently assigned to an OCONUS location receive notification of a family emergency away from their duty station, they may request travel orders to the emergency location. Use the member's GTCC for government funded emergency leave travel costs whenever possible

Eligible uniformed service members and employees stationed overseas are authorized round-trip transportation for their student dependents attending formal education programs, to include vocational education. An annual trip for educational travel is one round-trip to and from the member's duty station at any time within a fiscal year. The dependent student transportation allowance does not apply to cadets attending service academies

The TO must work closely with mortuary affairs for arranging transportation of human remains. Government aircraft is normally used to move human remains between OCONUS points or to the CONUS aerial port of debarkation (APOD), and in certain overseas locations, commercial air cargo are used. The normal mode for movement of human remains within CONUS is commercial air or other means that meet specific requirements.

NAF military members and U.S. civilian NAF officials or employees performing official travel on orders are mandatory users of GSA Airline City Pair Program. NAF contractors may not travel on ITAs, and cannot use GSA Airline City Pairs fares. NAF orders cannot be charged on an Air Force CBA

Government contractors may travel by MILAIR and AMC contracted chartered aircraft when issued a Letter of Authorization/Identification. Government contractors are prohibited from using GSA Airline City Pair Program fares. Contractors may submit an LOA to a vendor for a discount on rail, hotel/motel or car rental, however, the vendor is under no obligation to give the contractor a government discount

TO schedules travel through the TMC that fulfills the traveler's mission using the lowest class accommodations available on ships with two or more accommodation classes. Military dependents, civilian employees and their dependents may use surface transportation at government expense for PCS travel when they have verification of a medical condition precluding travel by air. Military members may accompany their dependents when any one of the dependents is approved to use surface travel. If the verification is from a civilian physician, a government physician must also verify the need for surface travel

Documentation of travel with associated charges and payments is a joint responsibility of the traveler, authorizing/approving official, TO, TMC and FSO. In an effort to streamline travel policy and procedures, MAJCOMs/AFIMSC/DRUs must issue guidance on whether Government Transportation Requests (GTR) will be managed at commands or locally at TOs. the mandatory payment method for passenger travel is the Government Travel Charge Card (GTCC).

charges for airline, bus and rail tickets may be billed to the CBA when approved by the local TO, IBA is mandatory as a method of reimbursement for official travel and can only be used to obtain ticketing and services directly associated with official government funded travel. The Unit Card is intended for use in group travel situations

For members without orders, the TO may issue transportation to active duty members without funds on ordinary leave, AWOL, deserters, and absentees, to return to their permanent duty station and instructs the member to go to the base MPS to obtain orders.

The CBA is used as the method of payment/reimbursement for airline, rail and bus tickets when a traveler has not been issued an IBA/GTCC